![]() By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. Archived items remain easy to find from the search box or by navigating to your Archivefolder. There are several benefits to using Archive. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. ![]() If you have to reduce your mailbox size, you can use Online Archive in Microsoft for enterprises or you can archive items manually. Using the Archive button to move messages to the Archive folder doesn’t reduce your mailbox size. You cannot change the Archive folder location for Microsoft or Exchange accounts. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. All accounts have access to an Archive folder. The methods that you can use depend on the type of email accounts that you have set up in Outlook. There are several ways to archive messages in Outlook. If you cannot open your Outlook data file or suspect that the file is damaged, Outlook C:Program Files (x86)Microsoft OfficeĪrchive older items automatically – Join or Sign In In Outlook Click File > Info > Tools > Clean up old items.In Outlook Click File > Info > Cleanup Tools > Archive.Use AutoArchive to do this automatically. Keep your Outlook inbox and its folders under control by moving older items you want to keep to an archive.
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